Appointment Of Document Management Service Providers To Provide Off-Site Storage Facilities And To Render Document Management Services For The National Film An…
Reference: RFP07 2026-2027
National Film and Video Foundation of South Africa · Gauteng
Tender details
7 days left
Submission deadline: 26 Aug 2026, 13:00
About this tender
RFP for appointment of document management service providers to deliver off-site storage facilities and document management services for the National Film and Video Foundation for five years; requires CSD registration, tax clearance, B-BBEE certificate, security clearance, and minimum 5 years' experience.
Requirements to bid
What you need to qualify for this tender
- • Original Tax Clearance Certificate (SBD 2)
- • SBD 1 - Invitation to bid (signed)
- • SBD 3.3 - Pricing Schedule (fully completed)
- • SBD 4 - Declaration of interest (fully signed)
- • SBD 6.1 - Preference points on specific goals (fully completed and signed)
- • SBD 7.1 - Contract Form (fully completed and signed)
- • SBD 8 - Declaration of Bidder's past supply chain management practices (fully completed and signed)
- • SBD 9 - Certificate of Independent Bid Determination (fully completed and signed)
- • Company Profile (detailed, indicating business services)
- • Certified copies of Company Registration Documentation (CM1, CK1, CM9, CM22, CM29, CK2 - certification stamp original and within 3 months)
- • VAT Registration Certificate (if applicable)
- • B-BBEE Statement or Sworn Affidavit (valid certified copies)
- • Certified copies of identity documents for all current shareholders/members
- • Business Continuity Plan (detailed report)
- • Minimum five reference letters from clients (on company letterhead, signed by responsible records manager, dated, with contactable details, not older than 8 years from 2012)
- • Project Implementation Plan with deliverables and timelines
- • Bills of Quantities with costs per item, monthly summary, and five-year total costs
- • Proof of off-site storage facilities within 30km radius of NFVF office
- • Proof of secure, access-controlled facility with electric fencing and 24/7 patrols
- • Proof of climate-controlled storage with ventilation, humidity control, and pest control
- • Proof of OHS compliance (fire prevention with sprinklers, smoke detection, extinguishers)
Tender description
APPOINTMENT OF DOCUMENT MANAGEMENT SERVICE PROVIDERS TO PROVIDE OFF-SITE STORAGE FACILITIES AND TO RENDER DOCUMENT MANAGEMENT SERVICES FOR THE NATIONAL FILM AND VIDEO FOUNDATION FOR A PERIOD OF FIVE (5) YEARS
Tender documents (1)
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